Microsoft Office 365/Teams/OneDrive Usage Policy

Microsoft Office 365/Teams/OneDrive Usage Policy

I.      目的

Define 微软团队 and OneDrive environment configuration and use parameters specific to 十大hg体育平台注册.

II.      客观的

十大hg体育平台注册’s implementation of the Microsoft Office 365 environment, which includes Teams and OneDrive, 是提供给学生的吗, faculty and staff as an easily accessible and generally unrestricted collaboration and file repository platform.  本着其设计精神, users are encouraged to use the platform in a way that best supports the efficiency and creativity of their work. This policy sets forth general 十大hg体育平台注册 guidelines intended to protect the integrity, security and privacy of the data stored within it.

III.     Regulated, final and historical documents

Until future versions of the remote, internet based Microsoft Office 365 platform seamlessly integrate with the 大学’s Network Share Drive environment, faculty and staff are encouraged to save regulated, final and historical documents in an appropriate Macomb网络共享驱动器.

IV.     微软团队

Students, faculty, and staff can self-create teams at will, but must adhere to the guidelines below.

1. 学生团队:
   1. Shall only be used for 十大hg体育平台注册 academic purposes. Examples include Macomb coursework and study groups
   2. Names shall be professional, appropriate and not mimic/duplicate the names of 大学 departments
   3. 外部文件共享(i.e., with non-Macomb students or staff) is blocked
2. 教职员工团队:
   1. Shall only be used for official 十大hg体育平台注册 business
   2. Shall have two owners assigned to the Team
   3. External file sharing flag will default to “no” but can be changed to “yes” at any time. Note: external file sharing grants non-大学 users access to all files, chats and meeting information saved within that team.  Multi-factor authentication may be enforced on all guest accounts.
   4. Team names shall not be restricted, but care must be taken to avoid using confusing names (for example, a Faculty owned team called “Accounting” that could be confused with a 业务 Office accounting team)
   5. Team owners are responsible for setting and maintaining the membership, and therefore the security/access of the content, 团队内部 
3. 所有团队
   1. Teams will be auto-deleted after one year of non-use.  Team owners will receive an e-mail notification 30 and 14 days in advance that will prompt them to archive the team for permanent retention or visit the team to reset the deletion flag for one (1) year.
   2. Team owners are responsible to ARCHIVE their team if the data within it (files, 会议, 笔记, 录音, and chats) need to be retained for legal, 历史或商业目的. [如何存档团队]

V.       微软OneDrive

Each Macomb Office 365 account (students and staff) includes Microsoft Office OneDrive.

1. When configured as a synchronized file folder, the files from the PC are 复制 to a remote Microsoft data storage, they are not a backup. The 大学’s backup system does not capture these files for restoration or disaster recovery purposes:  If either of the file locations (local computer copy or the one on Microsoft’s servers) becomes infected with a virus, 两份副本都有.
2. OneDrive is only for working, temporary or in-process files.  Completed documents must be moved to a Network Shared Drive or a Microsoft Team
3. OneDrive的功能 功能有限的回收站

VI.      定义

1. 网络共享驱动器: A secure location within the 大学s on-premise file server environment used by a specific group or department to safely store digital documents
2. 微软OneDrive: An internet based (not located on a local 大学 file server) file repository that is accessible only by the account owner. It can be accessed through the Microsoft Office 365 portal (office.com) and can be configured to be a synchronized file folder on a desktop or laptop PC.

Approved by President’s Council
2022年4月19日